We will not disclose your personal information to anyone unless it is required by law, at your direction, or necessary for us to provide you with our services. We will not sell your personal information to anyone.
We collect only the information we need to complete our advisory obligation to you. The information will vary depending on the type of advisory service we're providing. This includes, but is not limited to, social security number(s), birth date(s), driver's license number(s), investment and bank accounts, insurance coverage and health status.
Our employees all have access to personal information in order to provide services to you. Each employee has signed a confidentiality agreement. Employees are not permitted to remove your information from our office.
We share information between spouses unless you tell us not to. This includes financial planning, tax, IRA and retirement account information (401(k), TSP, 403(b), pension, etc.).
Your information may be shared with outside parties such as federal regulators, brokerage firms where trading orders are placed on your behalf, accountants, and insurance agents or realtors, as necessary. We require that outside parties not disclose information about you.
We maintain a secure office including a monitored security alarm, cameras, motion detectors, and a file room door that is equipped with a combination lock.
Our computer environment is secured by nightly tape backups, a firewall, a virtual private network for remote connections, and virus protection software. Our systems are tested against intrusion on a periodic basis.
Your personal information will be maintained during the time you are a client and for the required time thereafter. The retention periods are set by federal and state securities laws and BWFA's Code of Ethics as found in our Policies and Procedures Manual. When the retention period ends, we destroy the records by shredding.
Please do not hesitate to contact us with questions about this notice.
Sincerely,
Saxon Birdsong
Robert W. Cassel
Robert L. Williams